How to Record, Edit, and Distribute WebEx Meeting Recordings

Update 1/26/11:  There is a much easier way to do this.  Just record the meeting during the Webex session, then play back the Webex recording while recording it with Camtasia Studio 7.  Then you can edit it, add a title page, table of contents, etc.  See Recording Webex Presentations and Editing Them in Camtasia Studio 7.

WebEx meetings can be recorded with two different types of recorders and edited only with the WebEx Recording Editor. Recordings can be converted to .wmv and .swf files to view with other players.

  • WebEx Network Recording Player for Advanced Recording Format (.arf)
    o Saves the recording on WebEx’s network so that it can be streamed or downloaded from their Web site
    o Cannot edit .arf recordings
    o The .arf format is proprietary to WebEx
  • WebEx Recorder and Player for Recording Format (.wrf) Files
    o Saves the recording directly to your computer as a .wrf file
    o Can edit .wrf recordings with the WebEx Recording Editor
    o The .wrf format is proprietary to WebEx and cannot be opened, edited, or converted to other formats with any other software
  • WebEx Recording Editor
    o A basic editor that allows you to cut (delete), copy, paste, and insert other recordings (.wrf files) into the recording
    o You can also dub audio in a recording
    Distributing Recordings
    o Only .wrf files can be uploaded to WebEx’s server for distribution
    o The .wrf files can be converted to the .wmv format for Windows Media Player with the Recording Editor
    o You can convert .arf recordings to Windows Media Format (.WMV) or Shockwave Flash Object (.SWF) and use other multimedia players to play or edit them. (See the User’s Guide from the link below.)
    o The .wmv or .swf files converted .wrf files are typically very large, so they would need to be hosted on a Web site or FTPd
    o Cannot convert .arf to .wrf files

Downloading and Installing the Recorder and Editor

1. Download the WebEx Recorder and Player for Recording Format (.wrf) Files.
a. Log on to your company’s WebEx site (https://mycompany.webex.com).
b. Click the My WebEx link at the top.
c. Click the Support link on the left.
d. Under Downloads for Individual Services, click the Meeting Center link.
e. In the Recorder and Players section, click the Recording and Playback page.
f. Under WebEx Player and Network Recording Player, click the Download link under “for .WRF”.
g. Follow the instructions to install the Recorder and Player.
h. Download the User’s Guide (PDF) from the link in step f above.

2. Download the WebEx Recording Editor
a. Under WebEx Recording Editor, click the Download link under “for .WRF”.
b. Follow the instructions to install the Recording Editor.
c. Download the User’s Guide (PDF) from the link in step 3 above.

Recording the Meeting

1. Record the WebEx meeting
(The following is from the online help for the Recorder and Player: “WebEx Recorder and Player User’s Guide > Using the recorder”.)
a. On the Meeting menu, choose Recorder Settings > Record on This Computer.
b. Ensure that Record on This Computer is selected.
c. In the Save Recorded Meeting As dialog, choose a location at which to save the recording, specify a file name, and then click Save.

WebEx Recorder will save your recording in the WebEx Recording Format (WRF) with a .wrf extension.
The Recorder Panel appears.
d. On the Recorder Panel, click the Record button.

e. To stop recording:
On the Recorder Panel, click the Stop button.

Editing the Recording

1. Click Start > All Programs > WebEx > WebEx Recorder & Player > WebEx Recording Editor.
2. Click Open, then locate and open the recording on your computer (*.wrf).
3. Follow the instructions in the online help: Cutting, Copying, and Pasting Recording Data.

Distributing the Recording via WebEx

1. From My WebEx, click My Files on the left.
2. Click the My Recordings tab.
3. Click the Add Recording button.
4. On the Add a Recording panel, enter the Topic, Description.
5. Next to Recording file, click the “Use a file on my local machine” radio button.
6. Then click the Browse button, select the file, and click the Open button.
7. Select the .wrf file.
8. Enter the length of the recording next to Duration.
9. If you want to set a password, enter it in the Access Settings section, then click the Save button.
10. To test the file, click the Play button on the My Recordings tab.
11. To e-mail streaming or downloading links, click the name of the file, then copy and paste the link into an e-mail message.

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3 Responses to How to Record, Edit, and Distribute WebEx Meeting Recordings

  1. [...] Recording Webex Presentations and Editing Them in Camtasia Studio 7 There is a much easier way to record and edit Webex presentations than what I previously posted in How to Record, Edit, and Distribute WebEx Meeting Recordings.  [...]

  2. Diane Corina says:

    My recording defaulted to ARF and can’t open the recording using the WRF?

  3. Brad Jennings says:

    Diane, you need to download the Network Playback Recorder in order to play the recording back…or play it over the network…

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